Expense Claim Form

An expense claim applies in exceptional situations where the driver has had to pay for vehicle expenses. For example in a situation where the vehicles tank needs to be refilled and the driver doesn’t have a company fuel card. The driver can fill out this expense claim, forming an electrical invoice for Drivalia. The form is easy and effortless to fill out. After sending the form, you will also receive a copy of the claim by email.

Start by filling your cars registration number, or the registration number of a substitute or a temporary car.

The expense claim must contain the required information and receipts from every transaction/event/purchase. The receipt must include the supplier, event and the amount in detail (including VAT).

Drivalia Lease Finland Oy processes all incoming invoices electronically. Invoices must meet the general content requirements set by law and the tax authorities, and they must always be addressed to Drivalia Lease Finland Oy.

Electric charging invoices must be based on actual expenses and only pertain to the vehicle being billed.

Expense claim must contain the required information and receipts from every transaction/event/purchase. The receipt must include the supplier, event and the amount in detail (including VAT).

Expense claim has the following principles;

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  Intended for drivers only (companies charge with their own invoices)
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  Mainly for fuel and washing expenses
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  Should be used only in exceptional circumstances

The expense claim for exceptional circumstances must be made within one (1) month from the event/purchase. We recommend saving a copy of the expense claim until the payment is transferred to your account.

Drivalia is obliged to report the client company on regular use of expense claims to determine for example fuel card functionality problems and possible cases of misuse.

The invoice attachments must include a detailed breakdown of:

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  Vehicle registration number
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  Charging location and period
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  Electricity charged (kWh)
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  Total amount and VAT detailed separately (the invoice must indicate if the company/housing association is not VAT liable)

Electricity billing should occur as soon as possible after the charging date, but no later than 2 months after the event date. Electricity charging cannot be billed in advance, but must be based on actual costs. We cannot process charge-based payments if the charging is not based on measured data. Please note that the company/sender's contact details must be clearly stated on the invoice. Incorrect or incomplete invoices will be returned to the sender.

Drivalia Lease Finland Oy's billing information can be found here.